The Ocean Lakes Recreation building and its facilities are available for use by
rally groups. If your group would like to use any of these facilities during your
rally, please inquire about availability when making rally reservations. The
Recreation Director is responsible for scheduling the Recreation facilities.
Groups may reserve the entire facility or individual rooms, depending on their needs.
There is no additional charge for use of the Recreation Building. Please note that
the facilities are not available on Sundays until after 12 Noon.
* Recreation Building
Our 17,000 sq. ft. Recreation Building can host a variety of activities and
events. The main auditorium can seat over 1000 and has a large, raised stage, a
sound system and spot lights. Three meetings rooms with bi-fold doors are adjacent
to the main auditorium and are ideal for seminars and smaller groups. A spacious
kitchen area is also available in the building. A detailed map of the building is
included in the Appendix of our rally guide.
* Kitchen Facilities
The Recreation Building is equipped with a full service kitchen area. It
is available for groups preparing their own meals or for catering. The kitchen is
equipped with electric grills, convection oven, stoves, refrigerator and freezer
space. Some utensils and cooking equipment are also available for use. Please refer
to the kitchen inventory list in the Appendix for an outline of available equipment.
Our kitchen is not equipped with a proper hood system to allow deep frying in the
kitchen. If meals will require deep frying, arrangements should be made to do this
outside of the Recreation Building. Damaged or missing equipment will be the responsibility
of the rally.
* A/V Equipment
The Recreation Building is equipped with a complete sound system. Sound can
be provided for speakers and seminars during any event. The main auditorium is equipped
with a video projection system and screen. A TV / VCR and slide screen are also
available in Meeting Room A. Overhead and slide projectors are not available, but
may be rented locally.
All sound equipment will be operated by Ocean Lakes teammates only. Groups should
indicate their A/V needs to the Recreation Director during planning, so that proper
staffing can be provided. There is no additional charge for use of the sound system.
All outside entertainment brought in by rally groups will be required to supply
their own adequate sound system. The house sound system is not available for use
by these groups. Rally coordinators should make this clear when contracting rally
entertainment.
* Set Up and Maintenance
All set up and clean up of the Recreation Building during the rally is the
responsibility of the rally group. Since an additional charge is not required for
use of the building, we ask that your group leave the facilities clean and orderly
upon your departure. All maintenance equipment, brooms, garbage bags, etc. will
be supplied to you.
A pre-rally meeting with the Recreation Director will be scheduled to go over the
facilities and answer any questions you may have. Recreation staff will be on duty
during your rally to answer any questions and supply support. Please feel free call
on Recreation teammates for any need that may arise. A post rally meeting will also
be scheduled. A facility walk through and evaluation will be completed at that time.
* Meeting Rooms
Three meeting rooms are available in the Recreation Building adjacent to
the main auditorium. These rooms are equipped with bi-fold doors and may be opened
up to make 1 or 2 larger rooms. Each room can seat 60 for dinner or 250 collectively.
Sound is available to each room. Each group may set up rooms according to their
needs. Please consult with the Recreation Director concerning set up. Only recreation
staff members are to move or adjust bi-fold doors.
* Recreation Building Furniture
The Recreation Building is furnished with an ample supply of folding tables
and auditorium stack chairs. Our inventory includes 100 nine foot long folding tables,
25 round tables and 1000 auditorium stack chairs. The furniture can be used and
arranged according to the needs of your rally. All Recreation Building furniture
must be used inside the Recreation Building. If outdoor furniture is needed, local
rental stores can supply tables and chairs.